1. Using SharePoint the Smart Way

– Know what you’re using it for: Are you sharing documents, managing a project, or just storing files? Knowing your goal helps you use the right features.
– Pick the right kind of site: Use a *Team Site* for working with your group, and a *Communication Site* for sharing news or updates with a wider audience.
– Use built-in tools: SharePoint has helpful features like version history (to see changes to a file), alerts (to get notified when something changes), and workflows (to automate tasks).

2. Keeping Things Organized

– Keep it simple: Instead of creating lots of folders inside folders, try using tags (metadata) to label your files. This makes them easier to find later.
– Name things clearly: Use names that make sense for your files and folders so others can find what they need quickly.
– Use views: You can create custom views to sort and filter files in ways that make sense for your team.

3. Staying Secure

– Only give access to who needs it: Don’t give everyone full control. Use SharePoint’s permission settings to manage who can view, edit, or share files.
– Be careful with sensitive info: If you’re working with confidential data, use labels and policies to protect it.
– **Check who’s doing what**: SharePoint lets you see who accessed or changed a file, which helps keep things transparent and secure.

4. Working Better Together

– Edit files together: You and your teammates can work on the same document at the same time. No more emailing versions back and forth!
– Use it with Teams: SharePoint works great with Microsoft Teams. You can share files in Teams and they’ll be stored in SharePoint automatically.
– Help each other out: If someone’s new to SharePoint, show them the ropes. And if you’re not sure how something works, don’t be afraid to ask or look for help.

To keep building your skills, take advantage of Microsoft’s SharePoint training: SharePoint video training

SharePoint is a powerful tool, but it works best when everyone uses it the right way. Keep things organized, stay secure, and work together—and you’ll get a lot more done with a lot less stress.