Maximizing Your Efficiency: Tips for Getting the Most Out of Microsoft 365 Apps

Maximize the Value of 365

From Word and Excel to Teams and SharePoint, there are numerous apps and features designed to streamline your work and boost your productivity. Here are some key features for each tool that if you aren’t currently leveraging, will be worth the energy to learn more about.

1. Word:
• Use Styles: Utilize the built-in styles for consistent formatting and easier document navigation.
• Track Changes: Enable track changes to collaborate effectively with others and review document edits.
• Inserting Graphics: Easily insert and format images, shapes, and icons to enhance your documents.

2. Excel:
• PivotTables: Use PivotTables to summarize, analyze, and visualize large datasets.
• Formulas and Functions: Master commonly used formulas and functions to perform complex calculations effortlessly.
• Data Validation: Ensure data accuracy by using data validation to restrict input options.

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3. Outlook:
• Rules and Filters: Create rules and filters to automatically organize and prioritize your emails.
• Calendar Management: Use the calendar to schedule meetings, set reminders, and manage your time effectively. Use the Scheduling Assistant feature to see everyone’s availability.
• Quick Steps: Create custom Quick Steps to automate repetitive tasks and save time.

4. Teams:

• Chat and Calls: Use Teams for instant messaging, audio, and video calls to collaborate with colleagues.
• Document Collaboration: Share and collaborate on documents in real-time with colleagues using Teams integration.
• Channel Organization: Organize team conversations and files into channels for better management.

5. OneDrive:
• File Versioning: Take advantage of file versioning to track changes and revert to previous versions if needed.
• Offline Access: Enable offline access to your files for seamless productivity, even without an internet connection.
• Sharing and Permissions: Control access to your files by setting sharing permissions and links expiration dates.

6. PowerPoint:
• Design Ideas: Use PowerPoint’s design ideas feature to create professional-looking slides quickly.
• Slide Master: Customize the slide master to maintain a consistent look and feel throughout your presentation.
• Presenter View: Utilize presenter view to see your notes and upcoming slides while presenting.

7. SharePoint:
• Document Libraries: Use SharePoint document libraries to store, organize, and share documents with your team.
• Team Sites: Create SharePoint team sites to collaborate on projects, share resources, and manage tasks.
• Version History: Track changes to documents with version history, allowing you to revert to previous versions if needed.

By mastering these features, you can unlock the full potential of Microsoft 365 apps and enhance your productivity and efficiency at work. To learn more specifics, go to Training | Microsoft Learn

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